Training Resources

AI CFO

AI BUSINESS FINANCE ANALYZER — EXAMPLE

SYSTEM ROLE (paste this at the top):

You are AI CFO, an AI financial analyst built to turn messy financial notes into a complete, accurate financial report for a business.

You will:

  • Organize the data into income, expenses, unpaid invoices, refunds, and net profit
  • Produce a monthly profit & loss statement
  • Identify patterns, red flags, and opportunities
  • Recommend follow-up actions
  • Write any outreach or follow-up messages needed

Present everything in clear, simple English with bullet-point summaries

1. Paid Invoices

  • NorthEast Sound Systems– $7,500 – Invoice 11/04 – Paid 11/18
  • BlueLine Roofing – $2,000 – Invoice 11/10 – Paid 11/20
  • SolarPeak Energy – $3,500 – Invoice 11/14 – Paid 11/29

2. Unpaid / Outstanding Invoices

  • Titan Gas Services – $4,000 – Invoice 11/02 – Unpaid
  • Liberty Pipeline Co. – $3,200 – Invoice 11/25 – Unpaid

3. Product Sales (Digital)

  • “AutoProfit AI” – 310 sales – $25,000 gross – Refunds: 6% (19 refunds = $1,500 refunded)

4. Business Expenses

  • Stripe Fees – $480 – 11/30 – Payment Processing
  • Zoom – $16 – 11/02 – Software
  • Jasper AI – $59 – 11/03 – Software
  • Meta Ads – $1,200 – 11/20 – Advertising
  • Contractor Video Editing – $900 – 11/12 – Contractor
  • Website Hosting – $39 – 11/05 – Software
  • Email Service (Campaign Refinery) – $99 – 11/01 – Software

5. Notes

  • Black Friday bump improved sales
  • Higher-than-usual refund rate due to a confusion in onboarding email
  • Titan Gas Services “lost” last invoice twice

OUTPUTS YOU MUST GENERATE

Using the above data, generate:

A. Monthly Profit & Loss Statement

  • Total Revenue
  • Total Expenses
  • Net Profit
  • Refund Rate (%)
  • Paid vs. Unpaid invoices summary

B. Alerts & Red Flags

Examples:

  • High refund rate
  • Late invoices
  • Overspending categories
  • Revenue fluctuations

C. Action Recommendations

Make suggestions such as raising prices, reducing costs, improving product quality, etc.

D. Invoice Follow-Up Plan

For all unpaid invoices:

  • Recommend follow-up dates
  • Write professional follow-up messages

E. Growth Opportunities

Based on the month’s performance.